As you approach the launch of your program, there are two important areas to consider. In this section, we highlight some tips and strategies for 1) launch day and for 2) monitoring the intervention while it’s happening.
Launch Day
Launch Day is an exciting moment in your intervention. You’ve worked hard to put all the pieces into place and it’s time to roll it out. Below, we provide a few reminders and some ideas for having a successful launch day.
Reminders
- Send out a reminder email to all stakeholders the week before the intervention launches
- Remind them of the plan for the intervention, when it will be happening, and the key tasks for each group
- Schedule some time in your calendar for the week before the intervention launches to make sure you can deal with any last-minute tasks.
- Meet with the core group of people one more time this week to make sure all the pieces are in place.
- Gather/Hand out any materials to stakeholders that need to be given to them
- Posters for people to hang up; including any additional materials they might need (e.g., tape, rulers/levels to ensure posters are hung professionally)
- Giveaways or flyers for people to use at information tables
- For the one-day clinic, ensure you have all relevant materials
- Vaccines (you may want to include other vaccines as well, such as Meningitis B or Flu)
- Alcohol/skin sterilization method
- Syringes/needles
- Bandages
- Preparations in case of syncope
- Method of payment / insurance /etc
- Reminder cards for next HPV vaccine
Ideas
- Plan some special activities for Launch Day
- Show the Someone You Love documentary on campus to kick-off the intervention
- Have an information table in the campus center building or other central location that week with flyers and information about HPV and HPV vaccination
- Have giveaways like t-shirts, lanyards, or buttons that highlight the importance of HPV vaccination
- Ask the university president or the student body president to make an announcement about the launch of the program
Monitor the Intervention
Once the intervention is launched, it’s important to engage in continual monitoring of the program. This includes things like:
- Ensuring that your physical posters are not being damaged or removed; have a plan for regularly checking on these posters and having extra copies so you can replace any ones that need replacing.
- Ensuring that your digital messages (e.g., social media, emails) are rolling out at the appropriate time.
- Designating a person who can respond to feedback or issues that arise.
- This is especially important if you’ve chosen to do the one-day mass vaccination clinic. This person should be able to navigate the plethora of issues that might arise, such as someone from the university’s emergency management team.
- Ensuring that vaccination supply is sufficient; check-in with your on-campus or off-campus partners regularly to ensure that HPV vaccination is stocked and that they are regularly offering it to college students.
- Working with your team to make adjustments when necessary by having regular check-in phone calls, emails, or meetings.